Office Manager at Economic Community of West African States (ECOWAS)

Key Responsibilities

• Management of the Supervisor’s schedule: Manage the Supervisor’s diary and schedule. Organise and manage appointments, receive, and welcomes visitors, make telephone calls, and verify incoming calls to ensure their importance and the possibility to respond or transfer to the supervisor
• Administrative Management: Organise meetings, receive, draft, and make follow-up on administrative letters. Book meeting rooms request and provide supplies to the office.
• Management of mail and documents: Create a recording system of incoming and outgoing mail and ensure e-archiving and e-filing of documents using ECM software for easy retrieval.
• Manage documents (incoming and outgoing, filing of letters) and ensure follow-up on documents submitted for signature or approval.
• Language Skills: The role requires to be Fluency in oral and written expressions in two of the ECOWAS official languages of the Community (English, French & Portuguese).
• Computer skills: Knowledge of Ms Office, ECM and other ECOLink software when it is possible. Demonstrate ability in word processing in English, French, and/or Portuguese.
• Assists colleagues with administrative tasks.
• Contributes to team effort by accomplishing related results as needed.
• Perform other tasks as may be assigned by the supervisor.